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RFP – Q&A

Below are some questions that have been asked regarding the current RFP.  We are providing these to everyone in hopes that they will address any questions you may have; however, feel free to contact me directly with any further questions.

What period of time will this RFP cover ? it looks like 7/17-6/18, but the RFP doesn’t specify.

Yes, it is for the period of 7/17-6/18;  Please see 2017 RFP Available Funding in the library which defines the available funding and notes that all contracts awarded will be for 12 months.

As an access point for Coordinated Entry, should we complete a separate application for Coordinated Entry?

No, you don’t need to complete a separate application for Coordinated Entry.  Please include your projected budget for this task in a line item in the budget.

As a provider of services, should we include a line item for Coordinated Entry for each program?

The $100,000 that was set aside in the budget for Coordinated Entry is being allocated to the three access points and the matching/referral agent to cover the costs of administering this portion of the program.  Please budget the case manager assessment time as an operation cost as done previously.

We don’t see a specific guidance addressing Point in Time and Project Homeless Connect.  Are you anticipating contracting that out for 2017/2018 and should we consider that in the RFP? Under what funding source?

Point in Time is not included in this application process.

Is Extreme Winter Weather Shelter part of the RFP, it’s listed on the 2017 RFP, but it’s unclear if it is part of this RFP.

EWWS is not included in this application process.  There is a set aside allocated in the budget to determine the needs come fall of 2017.

For our programs that receive blended funding, like the respite program (ESG is match for 2163 for leasing and case management), do we complete 2 separate applications or one?

You will complete one application per project/program (not per funding source).  The funding source will be determined and budgeted appropriately at the scoring/project selection.  Please see 2017 RFP Available Funding and Funding Source Quick Guide in the Library for more clarification.

There doesn’t appear to be any guidance regarding CHG having to direct dollars to private landlords.  How will that be addressed?

This is a requirement that I had intended to include in the contracts; however, you make a great point that this should have been stated up front.  The CHG requirement for this is as follows:   “For Profit Set Aside – At least 36% of the non-HEN CHG funds must be budgeted and spent on rent/lease payments to private for-profit landlords.

How does the logic model tie to private landlords?

The logic model for Rental Assistance programs should demonstrate intention to follow the CHG Guidelines of meeting the “For Profit Set Aside” requirement at least 36% of the non-HEN CHG funds must be budgeted and spent on rent/lease payments to private for-profit landlords.

What is the funding source for each of the following activities? We need this info to know what’s allowable:

    1. Agency and Program Costs ($440k)
    2. Rapid Re-housing ($615k)
    3. Capital Improvement ($300k)
    4. Community Investment ($100k)

The funding source allocation will be determined at the time of the scoring of applications, but essentially:

  • Agency and program costs will be split between ESG and CHG,
  • Rapid Rehousing will be paid for with ESG & 2163
  • Rental assistance paid for with ESG & CHG/HEN;
  • Capital Improvement and Community Investment Projects (if any are selected) will be paid for with 2163 only.

For a detail list of what activities qualify for each funding type, please see the Funding Source Quick Guide in the Library section.

What is the scoring criteria for the RFPs.

All application questions must be answered to qualify for an award.  The questions that are weighted more heavily have a (0 – __) after the question in the application, with 4 being the highest score possible.

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